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| SIC to formulate its "Management Regulations " | | | Early Times Report
Jammu, Mar 25 : The State Information Commission (SIC) is planning to formulate its Management Regulations to ensure management of its affairs for its smooth functioning. In exercise of the powers conferred by section 12(4) of the J&K Right to Information Act, 2009 and other such provisions, the chief information commissioner (CIC) is authorised to make these regulations. The SIC has already put the draft management regulations on its website for seeking public comments.
The highlights of the Management Regulations are :
Designation of Registrar
The draft regulations say that State Information Commission (SIC) may designate one or more of its officers in the Commission to function and act as Additional Registrar(s), Joint Registrar(s), Deputy Registrar(s).and provide other staff that may be necessary to assist the Registrar in the performance of his duties and responsibilities. In case an officer in the gazetted rank is not available, the Commission may designate an official from sub-ordinate cadre as Assistant Registrar for smooth working of the Registry.
Powers and functions of the Registrar
(i) The Registrar shall be the Chief Executive of the Commission on the judicial side. Any communication addressed to him shall be deemed to be addressed to the Commission and the Commission will be represented by him in all judicial matters. (ii) The Registrar shall discharge his functions under the control and superintendence of the Chief Information Commissioner. (iii) All judicial records of the Commission shall be in the custody of the Registrar. (iv) The Official Seal of the Commission shall be kept in the custody of the Registrar. (v) Subject to any general or special directions of the Chief Information Commissioner, the Official Seal of the Commission shall be affixed to any order, summons or other process under the authority of the Registrar. (vi) The Official Seal of the Commission shall not be affixed to any certified copy issued by the Commission save under the authority of the Registrar.
(vii) The office of the Registrar shall receive all applications, complaints, appeals, counter statements, replies and other documents. (viii) The Registrar shall decide all questions arising out of the scrutiny of the appeals and complaints and communicate the deficiencies if any to complainant/appellant, returnable within 15 days, and in case the deficiencies are not removed within the time frame the Registrar shall place the case before the commission for appropriate orders. (ix) The Registrar may require any application, appeal, counter statement, replies presented to the Commission to be amended in accordance with these Regulations and direct any formal amendment of such records. (x) The Registrar shall identify decision points for the Commission. (xi) The Registrar shall fix the date of hearing of appeal, complaint or other proceedings and may prepare and notify in advance a cause list in respect of the cases listed for hearing, particularly the appeal(s) shall be listed at the earliest to enable the Commission to decide the appeal within the time frame prescribed under Sec, 16(11). 5 (xii) The Registrar may, on payment of a fee prescribed for the purpose, grant leave to a party to the proceedings to inspect the record of the Commission under supervision and in presence of an officer of the Commission. (xiii) Copies of documents authenticated or certified shall be provided to the parties to the proceedings only under the authority of the Registrar. (xiv) The Registrar shall communicate the decisions, orders or directions of the Commission to the concerned person/persons, and all such communications signed or authenticated by the Registrar or under his authority shall be deemed to be the communications from the Commission. (xv) The Registrar shall be responsible for ensuring compliance of the orders, directions or decisions passed by the Commission and to take all necessary steps in this regard.
(xvi) The Registrar shall exercise all such powers and discharge all such functions as are assigned to him by these Regulations or by the Chief Information Commissioner from time to time. (xVii) The Registrar shall assist all Information Commissioners in discharge of their functions. (XViii) The Additional Registrar shall have all the powers conferred on a Registrar and will exercise all the functions of the Registrar under his guidance. (xxi) The Registrar may with the approval of the Chief Information Commissioner delegate to a Joint Registrar, Deputy Registrar or Assistant Registrar any function required to be performed under these Regulations for the smooth conduct of the proceedings before the Commission under the Act.
Working Hours, sittings and vacations
Subject to any order by the Chief Information Commissioner, the office of the Commission will be open on all working days from 9.30 AM to 5 PMwhen Secretariat is at Jammu during winter session and at Srinagar during summer session observing 5 day week. The Offices of Commission in Srinagar and Jammu shall observe same office timings and working hours as are observed by Government offices in Srinagar during winter and in Jammu during summer season with 2nd and 4th Saturday off.
Documents to accompany appeal or complaint
Every appeal or complaint made to the Commission shall be accompanied by self attested copies/photo copies of the following documents, namely:- (i) The RTI application submitted before the PIO along with documentary proof as regards payment of fee under the RTI Act;2009 7 (ii) The order, or decision or response, if any, from the PIO to whom the application under the RTI Act was submitted. (iii) The First appeal submitted before the First Appellate Authority (FAA) with documentary proof of fling the First Appeal. (iv) The Orders or decision or response, if any, from the First Appellate Authority against which the appeal or complaint is being preferred; (v) The documents relied upon and referred to in the appeal or complaint; (vi) A certificate stating that in respect of information sought which is the subject matter of appeal a) No other request for information or an application or contents regarding the same subject has been previously filed or is pending with any public authority and if so, particulars there off. b) No appeal, complaint or petition is pending with any court or tribunal or with any other authority including the first Appellate Authority or a Public Authority and c) Is not covered by any other appeal, complaint or petition filed before the Commission and if so, the result there off. (vii) An index of the documents referred to in the appeal or complaint; and (viii) A list of dates briefly indicating in chronological order the progress of the matter up to the date of filing the appeal or complaint to be placed at the top of all the documents filed.
To be continued :
----(On SIC's management regulations) |
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